wInner Conference and Banquets (CB) is designed to manage every aspect of the Conference and Banquets department in a fast and efficient manner. wInner C&B makes it very easy to make bookings, add all the equipment and catering needs and manage invoices and payments.

All information related to conferences and events is visible and accessible throughout the system. Since wInner C&B is fully integrated in the wInner Front Office system, every department of your operation has access to the reservations, and even last-minute changes are immediately available to everyone.

wInner C&B enables you to manage the simplest one day seminar to the more complex multi-day, multi-room event including hotel rooms and  services as well as materials & meal requirements.

One solution

wInner C&B  is a comprehensive Conference & Banquets software solution that efficiently handles every aspect of your business from sales quotations & contracts, reservations & agendas to banquet orders, invoicing & accounts receivable.

wInner C&B  is designed to run standalone or as a part of the integrated Front Office system. In the integrated scenario, the Conference & Banquets department has direct access to the hotel room-availability. Availability of hotel and function rooms can immediately be confirmed upon customer request. This integration enables you to take bookings for hotel rooms and meeting rooms in one single reservation.

Intelligent

wInner C&B uses an Interactive and Intelligent Meeting Room planner. You can see the complete activity on one single screen; filter options allow you to view selected rooms, events or activities.

Booking a meeting room is as simple as drawing a line onto the chart with the mouse, and filling out the details. Meeting rooms can be reserved at once and within one reservation, rooms can be booked as optional or confirmed.

The same powerful tool is used to book services, materials while the inventory control on material items is automatic.

Special “Shared” rooms or spaces allow you to book multiple event activities in one single room. For example a central lounge where coffee breaks are organised for multiple events.

Also, public rooms like restaurant or lobby can be set up which can be used for reservations of events.

Never forget...

wInner C&B keeps a detailed agenda for each event containing both customer activities as well as internal tasks that need follow-up.

wInner C&B enables you to print the agenda for the customer, but also as an internal task list grouped or filtered by department. The agenda can be managed per event or for the whole of your business giving you full control at any time. As a result, accurate follow up of event-tasks becomes a snap with satisfied customers as a result.

True Teamwork.

All event information is visible throughout the system connecting  all hotel departments involved in the event process. Reservations and reception can handle  hotel room reservations whereas the Conference & Banquets department handles the meeting room reservations, services & materials booking and agendas. At the end of the event, the reception department can handle the billing and invoicing of all services delivered.

No surprises

wInner C&B generates all documents that you require to successfully close your sales opportunities.

Accurate and comprehensible proposals, agendas and confirmation letters can be printed at any time.

Contracts can be generated directly from wInner C&B, containing mirror information of the rooms and services that have been reserved. These contracts can be customized to include your own information such as ‘general sales condition’ as well as an accompanying letter.

When you work with external suppliers for materials and resources, wInner can automatically generate purchase orders by supplier. Once an event reservation has been confirmed, ordering the required materials can be done in a matter of minutes.

Services and Materials

wInner C&B enables you to set-up a list of Services and Materials sold by your business. These can be pre-defined with detailed information such as price, inventory (e.g.10 projectors), reservation information, department, supplier  etc.

During the reservations process, this list of services can be consulted, and services can be reserved along with the room reservation.

When applicable, inventories are verified and services or materials that are chargeable, will automatically be posted to the client’s account.

Comprehensible Reports

wInner C&B offers a complete set of reports that simplify event management.

Our powerful reporting includes detailed function sheets, even per department, agenda reports for internal follow-up, or agendas for the customer.

Weekly schedules provide accurate information and a clear view of all planned activities.

Departmental activity reports make delegation and follow-up of tasks a breeze. Historical and statistical reporting enables you to analyze business performance and keep costs under control.

Forecast reports enable you to anticipate on future needs in terms of resources and marketing activities.

Easy Invoicing

wInner^® Conference and Banquets has powerful functions to handle the posting of services and charges. Furthermore, extended  package functions are available.

Using the Services module, it is possible to implement a fully automated charging and billing process. Meeting room rental, services, meals, materials or hotel rooms are automatically posted during the day end process resulting into an accurate and correct invoice. This way, you do not lose valuable time reconciling charges, notes and bills after each event. Using  wInner Conference and Banquets this process can be fully automated.